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Media Preparation: Image, Audio, and Video

Your portfolio can store the following file types:

Image: JPEG
Audio:: AIFF, WAV, XMF, MP3
Video:: 3GP, WMV, AVI, MOV, ASF, MPG, MP4, M2T, MKV, M2TS

Upload size options for all media

Upload options for image files
  • File format: JPEG only
  • File dimensions: No smaller than 1920 pixels on the longest side
  • File resolution: 72 ppi/dpi (standard web resolution)
  • File size: 3 MB maximum

Please note that uploaded images are scaled by the system and two monitor versions are created: a small 100-pixel thumbnail and a large 700-pixel image. These images are available for you to preview in your portfolio after you upload.


Upload options for audio files

  • File formats: AIFF, WAV, XMF, MP3
  • Bit rate: minimum 96 kpbs–maximum 320 kbps
  • Codec: aiff, wav, au
  • File size: 10 MB maximum

Upload options for video files

  • File formats: 3GP, WMV, AVI, MOV, ASF, MPG, MP4, M2T, MKV, M2TS
  • Resolution: minimum 640 x 480, maximum 1920 x 1080
  • Aspect ratio: 4:3 or 16:9
  • Bit rate: recommended above 240 kbps
  • Frame rate: minimum 12 fps, recommended 30 fps. The frame rate of the original video should be maintained without re-sampling. In particular, pulldown and other frame rate re-sampling techniques are strongly discouraged.
  • Codec: h.264, h.263, mpeg-1, mpeg-2, mpeg-4, Windows Media Video, and motion jpeg mpeg-1 muxed, Apple Lossless
  • Container: 3gp, asf, avi, mov, mpeg, mpeg-2, mp4, ogg
  • File size: 100 MB maximum

Please note: Your video file will be converted to a flash file to enable system playback.


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Working with committed images and media in portfolio

Images, as well as audio and video work samples, from your portfolio are "committed" when you select an image from your image portfolio and submit it with your application. If you attempt to remove or edit an image description, the following message will appear: “This sample is committed to a submitted application and cannot be modified or deleted.” This message means that your image may be in the process of being juried and needs to remain in the state in which it was submitted.

If you wish to submit this image to another competition, you may do so.

Images can only be uncommitted after archiving the applications that are no longer being juried. The manager of a call for entry commonly releases the applications to allow archiving following a jury process. Unfortunately, the archiving process may take some time if the jurying has not been completed or is overlooked by call managers. If you have images that remain committed following the jury process, you should check to see if archiving the application is an option and then proceed to archive the application and then remove or edit image information.


How can you apply to a new call with all of your work samples committed?

That's the great thing about your portfolio work samples. Even though a work sample is committed, it does not prevent you from reusing the media to apply to other call for entries.

Go ahead and submit the work samples to another competition. Simply apply to any call for entry of your choice and your work samples will be available at the application level for you to choose.


Why can't you remove a work sample in your portfolio?

If you get this message when you attempt to remove a work sample in your portfolio,

"This sample is committed to a submitted application and cannot be modified or deleted,"

it means that your work sample media (image, audio, video) is currently "committed" to an application and cannot be removed or modified. The application may be in a jury process, may have just been recently submitted, or is an older application that you have not yet archived. This association is what is preventing removal of the media.

How do you modify the information on a work sample that is committed?

Because images and other portfolio media cannot be removed from your account while in the committed state, you may have to wait until you can edit the description. If you simply want to edit and fix a typo or change the price of a work sample, consider selecting the "duplicate option."

Go to My Portfolio > select a work sample > click Duplicate and edit the copy as needed.


How to archive old applications and remove work samples from your portfolio.

  1. Go to My CaFE Entries > click Archive
  2. Go to My Portfolio > select a work sample > click Remove

How to remove work samples from your portfolio.

If you archived any old applications, your work samples may be available for removal or editing.

Go to My Portfolio > select a work sample > click Remove

Any remaining applications that are yet to be archived will contain committed media. You will have to wait until you can archive all old applications before you can remove all work samples.


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Tutorials and digital resources

How to resize large image files using Photoshop or a comparable image editor

Start by opening your original image file in Photoshop.

  • Go to File > Open > choose image
  • Go to Image > Image Size

In the Image Size Dialogue Box:

  • Step 1 > Change the Resolution to 72 pixels/inch.
  • Step 2 > Change either H or W Pixel Dimension to no less than 1920 pixels.
  • Step 3 > Click OK

Go to File > Save for Web or Save As

TIPS

  • You may resize greater than 1920 pixels (e.g., 2400 px) as long as the file size doesn't exceed 3.0 MB.
  • Upsizing a small image (e.g., 200 x 400 px, 72 ppi) compromises the quality and will result in a pixelated image. Downsizing is recommended.

How to resize large image files using Preview (Mac only)

Start by opening your original image file in Preview.

  • Go to File > Open > choose image
  • Go to Tools > Adjust Size
In the Image Size Dialogue Box:
  • Step 1 > Change the Resolution to 72 pixels/inch.
  • Step 2 > Change either H or W Pixel Dimension to no less than 1920 pixels.
  • Step 3 > Click OK
Go to File > Save As, choose JPG Format and Save

TIPS

  • Make sure Fit into: Other is selected.
  • Make sure Scale Proportionally and Resample Image are selected.

Resources

Online File Converters for Audio, Video, and Document Files

  • Zamzar www.zamzar.com
    Online file conversion, covering a wide range of different image, document, music, video and compression formats. Free for files up to 100 MB.
  • Online-Converter www.online-convert.com
    Convert video, images, audio and documents for free with this fast online converter.

Online Image Editors


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