Call Detail

Southwestern Watercolor Society 54th Annual Member Exhibition
Make checks payable to Southwestern Watercolor Society
c/o Bill Johnson, Assistant Treasurer, 3556 Ainsworth Drive, Dallas TX 75229

Event Dates: 8/30/17 - 9/30/17
Entry Deadline: 6/30/17
Days remaining to deadline: 34


Images - Minimum: 1, Maximum: 3
Total Media - Minimum: 1, Maximum: 3

Entry Fee (First painting image entry fee): $35.00
Media Fee (per sample over minimum): $5.00

About Southwestern Watercolor Society

Southwestern Watercolor Society (SWS) is a prestigious national organization celebrating its’ 54th anniversary, with approximately 400 members throughout the USA. Information pertaining to SWS may be found on our website at and also on Facebook. The ‘Scene’ newsletter is published online monthly.



Open to all SWS members in good standing. 2017-2018 dues must be paid either by using Paypal or the SWS website, or by check sent to the SWS Treasurer, Carmen Prince,139 Fallkirk Drive, Coppell, TX 75019. Dues are due by May 31, 2017. Join now or at the time of entry.


Entry Fees

Nonrefundable entry fees are:

    $35.00 – one painting

    $40.00 – two paintings

    $45.00 – three paintings

Entry fees must be paid on line through the (CaFE) website.



    Best of Show -          $1,500.00

    Edgar A. Whitney     $1,000.00 (for transparent watercolor only)

    1st Place -              $   750.00

    2nd Place -                $   500.00

    3rd Place -               $   300.00

More than $5,000.00 in cash and merchandise to be awarded.

All awards selected at the discretion of the juror.


Juror – Keiko Tanabe


Keiko was born in Kyoto, Japan and currently lives in San Diego, California, U.S.A.  Primarily self-taught, she embarked on a professional art career as a watercolor painter in 2005 after working in international relations and marketing.  Since then, her work has earned many awards and recognitions on national and international level.  Her work appears in private and corporate collections in many countries.  Her work was also featured in numerous art publications including L’Art de l’Aquarelle (France & UK), Practique des Arts (France), Watercolor Artist (US) and Artists & Illustrators (UK).  She is also a sought-after workshop instructor, teaching watercolor courses both in the U.S. and abroad.  She is currently a member of National Watercolor Society (signature), American Watercolor Society, North American Watercolor Artists and American Impressionist Society.    Her website:



Please Read These Dates, Requirements and Restrictions Very Carefully


Exhibition Schedule


Entry Deadline            Friday, June 30, 2017 (midnight)        

Preview Party                 Sunday, July 9, 2017   Royal Lane Baptist Church                     2:00-4:00PM    

Acceptance Notification        Tuesday,  August 1, 2017     

Deadline to receive shipped art     Monday, August 28, 2017 Craters & Freighters

Deadline for hand-delivered art     Sunday, August 27, 2017 Eisemann Center (1:00-3:30 PM)

Art hung                Tuesday, August 29, 2017

Show Opens                 Wednesday, August 30, 2017  Eisemann Center

Juror judges                Monday, September 11, 2017

Awards Reception              Sunday, September 24, 2017   Eisemann Center (4:00PM                     to 6:00PM) 

Show Closes                 Saturday, September 30, 2017    

Pick-up hand-delivered art          Sunday, Monday, October 1, 2017   (Eisemann Center                     1:00 to 3:30 PM)

Shipped art returned            Monday, October 2, 2017  by Craters & Freighters


Requirements and Restrictions

  1. Only one entry per artist will be accepted into the show. Each artist may enter up to three paintings.
  2. All work must be painted after January 1, 2015 (strictly enforced), original water media on paper or Yupo.  Accepted water media include watercolors, acrylics, inks, gouache, casein, egg tempera, watercolor pencils and watercolor crayons.
  3. Source materials must be original, no copies of another artist’s work or photographs by others.
  4. No computer generated or preprinted materials or paintings done in a class or workshop.
  5. No Diptychs or Triptychs are accepted.
  6. No nudes. 
  7. Collage materials must be painted with a water medium by the artist. Collage build-ups must not be greater than the thickness of the collage paper, and must not exceed 1/4 inch.
  8. Minimum painted image size without mat or frame is 100 square inches (H X W).
  9. Must have a white or off-white mat. No colored or beige mats accepted.
  10. Simple frames are encouraged. Maximum outside framed size is 46” in either direction. Damaged frames or scratched Plexiglas will not be hung.
  11. Media must be under clear unscratched Plexiglas (glass will not be accepted or hung).
  12. Works must be wired, ready to hang, with backing. No saw tooth hangers. Use D-Rings instead of screw eyes.
  13. Entries received after 7:00PM on August 29th will not be judged. Hand-delivered entries must be picked up on Monday, September 26, by 7:00PM. Artists who do not pick up their entries by this deadline will be charged a storage fee of $10.00 per day.
  14. Art must hang in the show for the duration of the show. If not presented for hanging or judging, or if removed during the show, the painting will be disqualified, and the artist will not be allowed to enter for two years.  
  15. Works which do not meet these specifications or differ substantially from image submitted will be disqualified. SWS reserves the right to refuse any entry.

Image Submissions

Image submission should show the image only, not the mat or the frame. Only JPG’s up to 5MB with no fewer than 1920 pixels on the longest side. File resolution 300 dpi (standard web resolution). For complete specifications, tutorials and resources, please go to CaFE  Help or Media Prep.


Online Entry Process

Follow directions to upload image(s) under the My Portfolio tab of the CaFE site. Click on Apply to This Call and follow directions to submit your work(s). For technical support, call CaFE  support @ 303 629-1166.


Shipped Art

Accepted paintings will be handled by Craters and Freighters with a $45.00 handling fee. Shipping instructions will be sent with your acceptance letter. You are encouraged to insure your art when shipping to Craters & Freighters for your own protection. Neither SWS nor Craters and Freighters will be responsible for damages incurred prior to reaching Craters and Freighters. There is no handling fee for hand delivered paintings.



The Eisemann Center will receive a 15% commission on paintings sold, paid directly by the artist. The artist is liable for all taxes on sold paintings. No price changes will be accepted after acceptance into the show. Paintings must be left on display until the end of the show.

Signature Membership

SWS signature membership is earned by having five paintings accepted into an SWS or Western Federation sponsored exhibition.



Although SWS will exercise due care in the handling of artwork submitted to this exhibition, neither SWS or The Eisemann Center will be responsible for any loss or damage to artwork.


Use of Images

Acceptance into the Show gives SWS the right to use the photograph of your work for promotional purposes. Digital archives of accepted entries will be retained by SWS to be used for the Catalog, printed material and the website as well as for use in our permanent collection.



SWS has the right to refuse any painting that does not meet specifications or is not accurately represented by the image(s) entered.



You will receive an email for a painting that is accepted into the show, and another email for rejected paintings. These may not arrive at the same time.



Entering this exhibition shall constitute an agreement on the part of the artist to accept all rules and conditions as set forth in this Prospectus.



Address questions to Laura Drumwright, Chair at phone: ?, or Sharon Giles, Co-Chair for Intake, at  phone: 972-570-7565. For technical support for on-line entry process, call CaFE support @ 303 629-1166.